Filing Rules Rule 1: File by name in terms of the first letter. Rule 2: If the first letters are the same, file in terms of the second letter. Rule 3: File in terms of surnames. Rule 4: If surnames are the same, file in terms of the initial. Click to see full answer. Beside this, what are the 5 basic filing systems?Five basic filing steps are: Conditioning, Releasing, Indexing and Coding sorting.Additionally, how do you develop and maintain a filing system? Here are some tips: Establish procedures for filing documents and maintaining the file. Restrict the subject file to records used for managing and administering the unit, such as branch or section. File records about actual work the unit does in appropriate series. Establish a list of subjects and keep it up to date. Besides, what are the 3 types of filing systems? Filing and classification systems fall into three main types: alphabetical, numeric and alphanumeric. Each of these types of filing systems has advantages and disadvantages, depending on the information being filed and classified. In addition, you can separate each type of filing system into subgroups.What is a good filing system?Characteristics of a good filing system A good filing system should have the following characteristics: (a) Simple : The system should be simple to understand and operate. (b) Compactness : It should not take too much space especially floor space for the filing system. There are different systems of filing.
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